It’s only been three months since your promotion, and guess who got tasked with coordinating the company-wide conference this year! You know the essentials of planning an event, and are comfortable with presenting at them, but now that you’ve got the conference center booked, the topics selected, the speakers arranged, and the agenda set, you have to get down to the nitty gritty. Though you’re no technical wizard, there’s no need to fear. You can hire a company that specializes in audio visual rental in Atlanta to handle the details.
The first thing you have to decide is exactly what you will need. You can be sure several presenters, if not all, will have a Power Point presentation, so you will definitely need a projector and at least one screen. Obviously, the presenters will need to be heard across the large room, so you will need microphones and speakers. Will there be music, or videos with sound? It’s important that your sound system is set up for those as well if that’s the case. Don’t forget about lighting either. Naturally, you need to be able to see who’s talking, but does it need to be more dramatic than that? If so, you will want to make sure your rental company can provide stage lighting and drapery as well. You also need to know if you will be recording the event, because this requires another set of equipment and expertise.
Once you decide what all your requirements are, you need to find a company with experience working at the regional conference centers. To keep your mind at ease, it’s best if you can hire a company that not only delivers the equipment, but also handles the set up and take down for you. Even better, if you don’t have someone on staff that knows how to operate the equipment, you should find a company that provides technicians on-site to run the show. That will be reassuring should something malfunction too. A qualified technician will already be there to troubleshoot!
Coordinating a conference of this magnitude is a huge responsibility, so you need to make sure you are on top of things. As soon as you’ve decided what you require, it’s best to reserve your audio visual rental in Atlanta, complete with service agreements, right away. With the technical details handled, you are well on your way to a fantastic company event!